Location
Omni Amelia Island Resort & Spa
At Omni Amelia Island Resort & Spa guests can explore 3.5 miles of pristine beach and scenic marshlands while enjoying luxurious oceanfront accommodations, world-class resort pools, championship golf, full-service spa, endless dining options and family-friendly activities.
Omni Amelia Island Resort and Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Resort & Spa may be your perfect match.
Job Description
Performs a variety of administrative functions for the Operational Team members; attends assigned association meetings, records, transcribes for approval and distributes minutes; aids Account Managers by handling customer queries and challenges wherever possible.
Responsibilities
-Provides administrative assistance including correspondence, reports, gathering information for Customer Board of Director members and Operational Team members.
-Maintains contractor files, including insurance information, licensing, W-9's, etc.
-Maintains team contractor data base for all contractor information.
-Maintains follow up system and handles correspondence to obtain contractor documentation.
-Records postage and copy charges for all associations
-Files documents away as needed.
-Handles operational team communications; including taking telephone messages and paging Account Managers as needed.
-Sends communications to Association Board members and owners and internal communications to other departments.
-Distributes mail and faxes among operational team staff.
-Assists Account Managers by handling customer inquiries and challenges whenever possible.
-Handles outgoing mailings for operational team and account managers.
-Assists in the weekly preparation of a Construction Update Project List on all associations.
-Fulfills State Requirements for continuing CAM training.
-Accomplishes forty hours of in-house training annually.
-Attends community association meetings as assigned, providing logistical support including attendance sheets, folder preparation, recording, transcribing, approvals and distributions of meeting minutes.
Qualifications
-Must be able to use computer, copier, fax, tape recorder.
-Must possess a driver's license and have reliable transportation.
-Extensive computer skills, proficient in Microsoft Outlook, Word, Excel, PowerPoint and other Microsoft Office applications. Knowledge of TOPS software highly desired.
-Must have high level of written and oral communication skills.
-Strong interpersonal and customer service skills preferred.
-Must have broad organizational skills.
-Ability to work independently and without supervision.
-High school diploma, some College preferred.
-Minimum of five years of Customer Service preferably in a professional services environment.
-Must be ambulatory.
-Must be able to climb stairs, sit or stand for long periods of time, push, occasionally pull or lift 25 to 30 Ilbs.
-Must have full range of motion of both arms and hands.
-Must be able to see and hear.
Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
Job LocationsUS-FL-Amelia Island
Posted Date8 hours ago(4/8/2025 12:46 PM)
Requisition ID 2025-121772
of Openings 1
Category (Portal Searching) Accounting/Finance
